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"Show Me the Data!" Excel 97 & Other Help Visit our Home Page Get Help & Answers Info! |
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Excel 97 Beginner |
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| A | B | C | ||||||
| 1 | Location | Date | Dollars | Pivoted Data | ||||
| 2 | Town 1 | January 2001 | $37,235 | January 2001 | February 2001 | Grand Total | ||
| 3 | Town 2 | January 2001 | $32,682 | Town 1 | $37,235 | $34,591 | $71,826 | |
| 4 | Town 1 | February 2001 | $34,591 | Town 2 | $32,682 | $36,378 | $69,060 | |
| 5 | Town 2 | February 2001 | $36,378 | Grand Total | $69,917 | $70,969 | $140,886 | |
| Use Excel to enter numbers & perform math, make charts, reports, or similar presentations. Build good habits now & always enter data in columns, with headings at the top of each column. for ex. In cell A1 "Location", B1 "Date", C1 "Dollars"... Always spell & capitalize the same, so groups of data can be analyzed. |
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| I | J | K | Easier entries, PivotTables, & charts with the proper structure. | |||||
| 1 | ![]() |
Pivoted Data | ||||||
| 2 | January 2001 | February 2001 | Grand Total | |||||
| 3 | Town 1 | $37,235 | $34,591 | $71,826 | ||||
| 4 | Town 2 | $32,682 | $36,378 | $69,060 | ||||
| 5 | Grand Total | $69,917 | $70,969 | $140,886 | ||||
| When creating a chart (use the Chart Wizard) the last step is telling Excel where you want it. Place charts on an existing "worksheet" (insert a new worksheet first if necessary), not a "chart" sheet. Chart sheets are more cumbersome for adjusting & display of multiple charts on one page. If limited or continually updated data entry use the same worksheet as your data. If anyone knows of a REALLY good reason to use chart sheets over worksheets we'd love to hear it! |
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Excel 97 Intermediate |
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| Using IF & CONCATENATE can combine for dynamic & creative titles! For ex. =IF(A1="","All Office's Sales",CONCATENATE(A1," ","Office's Sales")) The formula is =IF(Expression,True,False) which checks first to see if A1="" (blank) is True/False. If true then "All Office's Sales" is used. If false then the CONCATENATE (join) function is used to combine A1 "Anytown" & a space " " & the text "Office's Sales" to create "Anytown Office's Sales" (without the quotation marks). Note how ( ) defines both the primary IF formula, & the nested inside CONCATENATE function. Linking a title to these & further nested formulas can provide incredible flexibility! |
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Excel 97 Advanced |
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| AutoFilter & PivotTables are two of the fastest & most powerful Excel features for large databases! Data must be in columns, with headings at the top of each. AutoFilter uses drop-down arrows to select & quickly view data for any group or many combinations. PivotTables quickly add, multiply, average, & perform other functions. There are quirks, such as hiding data for time periods that haven't occured yet. There are other subleties to using PivotTables. |
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Excel 97 VBA |
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| Always consider "how often will I be doing this?" If the answer is frequently, VBA or simple macros can be amazing tools. In code to be distributed to others, always include error handling, failsafes to protect from data loss or unpredictable results! The Immediate Window is one the most powerful tools, often the best use for this is quick snippets of code to perform tasks immediately that you really don't need to write an entire procedure for, but are impossible or time consuming using normal Excel features! Userforms can help with many structured data input requirements. |
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All in the Presentation |
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| Usually it's not enough to know what you know, you have to "show what you know"! Communication is tough between executives, subordinate managers, techies, & front-liners. And another language entirely must be spoken for Customers. Those in production operations, or working with Customers, may not understand (or care about) the language used in corporate goals, mission statements, charts, or reports. Executives may miss the significance of points presented, & miss many an opportunity! Managers in the middle have to effectively bridge many such gaps. When preparing performance information downstream, show any effect on the audience or individuals. When presenting upstream, show impact on the highest grouping possible. |
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PowerPoint |
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| PowerPoint can make exciting & fun presentations with sound & video! Click on Slide Show / Custom Animation. Select each "object" on a slide & assign a variety of options. Timing & order of appearance of each text box, image, & other objects you've placed on a slide. Timing either by click or seconds. |
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Updated - 8/05/01. Top |